Last updated: August 25, 2026
This Privacy Policy describes our policies and procedures on the collection, use and disclosure of your information when you use the service and tells you about your privacy rights and how the law protects you, specifically in accordance with the EU General Data Protection Regulation (GDPR).
We use your personal data to provide and improve the service. By using the service, you agree to the collection and use of information in accordance with this Privacy Policy.
Interpretation and Definitions
Interpretation
The words of which the initial letter is capitalised have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or plural.
Definitions
For the purposes of this Privacy Policy:
- Company (referred to as either “the Company”, “We”, “Us” or “Our” in this Agreement) refers to Aspidistra Oy, Mannerheimintie 109, 00280 Helsinki, Finland.
- Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.
- Country refers to: Finland.
- Device means any device that can access the service, such as a computer, a cellphone or a digital tablet.
- Personal Data is any information that relates to an identified or identifiable individual.
- Service refers to the website.
- Service Provider means any natural or legal person who processes the data on behalf of the Company. It refers to third-party companies or individuals employed by the Company to facilitate the service, to provide the service on behalf of the Company, to perform services related to the service or to assist the Company in analysing how the service is used.
- Usage Data refers to data collected automatically, either generated by the use of the service or from the service infrastructure itself (for example, the duration of a page visit).
- Website refers to Aspidistra, accessible from https://www.aspidistra.fi/
- You means the individual accessing or using the service, or the company, or other legal entity on behalf of which such individual is accessing or using the service, as applicable.
Collecting and Using Your Personal Data
Data Controller
Aspidistra Oy
Mannerheimintie 109
00280 Helsinki
Finland
Email: info@aspidistra.fi
Types of Data Collected
Personal Data
While using our service, you may voluntarily provide us with personal information through our contact forms or newsletter subscription forms:
- First name and last name
- Email address
- Company name
- Telephone number (if provided)
- Any information you include in your message or enquiry
- Newsletter subscription preferences
Usage Data
Usage Data is collected automatically when using the service.
Usage Data may include information such as your device’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
When you access the service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data.
We may also collect information that your browser sends whenever you visit our service or when you access the service by or through a mobile device.
Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to track the activity on our service and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyse our service. We may use analytics tools (Google Analytics) to understand how visitors use our website and to improve its functionality. The technologies we use may include:
* Cookies or Browser Cookies. A cookie is a small file placed on your device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may not be able to use some parts of our service. Unless you have adjusted your browser settings so that it will refuse Cookies, our service may use Cookies.
* Web Beacons. Certain sections of our service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).
Cookies can be “Persistent” or “Session” Cookies. Persistent Cookies remain on your personal computer or mobile device when you go offline, while Session Cookies are deleted as soon as you close your web browser. Learn more about cookies on the Free Privacy Policy website article.
We use both Session and Persistent Cookies for the purposes set out below:
* Necessary / Essential Cookies
Type: Session Cookies
Administered by: Us
Purpose: These Cookies are necessary for the operation and security of the website. They enable core functionality such as page navigation, security features, and remembering cookie consent preferences. The website cannot function properly without these Cookies.
* Cookies Policy / Notice Acceptance Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies identify if users have accepted the use of cookies on the website.
* Functionality Cookies
Type: Persistent Cookies
Administered by: Us
Purpose: These Cookies allow the website to remember preferences that you choose, such as language settings or other preferences that improve your browsing experience.
For more information about the cookies we use and your choices regarding cookies, please visit our Cookies Policy or the Cookies section of our Privacy Policy.
Use of your Personal Data
The Company may use Personal Data for the following purposes:
* To provide and maintain our service, including to monitor the usage of our service. Legal basis: Legitimate interest.
* To respond to and manage enquiries submitted through our contact forms and to communicate with you regarding requested information or services. Legal basis: Legitimate interest and, where applicable, steps taken at your request prior to entering into a contract.
* To send newsletters and marketing communications where you have subscribed to receive them. Legal basis: Consent. You may withdraw your consent at any time by using the unsubscribe link included in our emails or by contacting us directly.
* To manage your requests: To attend and manage your requests to Us. Legal basis: Performance of a contract / Legitimate interest.
* For business transfers: we may use your information to evaluate or conduct a merger, divestiture, restructuring, reorganisation, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Data held by us about our service users is among the assets transferred. Legal basis: Legitimate interest.
* For other purposes: we may use your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our service, products, marketing and your experience. Legal basis: Legitimate interest.
We may share your personal information in the following situations:
* With service Providers: we may share your personal information with trusted service providers who assist us in operating our website, processing enquiries, sending newsletters, and analysing website usage. This includes HubSpot, which is used to manage newsletter subscriptions and email communications.
* For business transfers: we may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company.
* With your consent: we may disclose your personal information for any other purpose with your consent.
Retention of your Personal Data
We retain contact form submissions for as long as necessary to respond to enquiries and maintain related business records.
Newsletter subscription data is retained until you unsubscribe, withdraw consent, or request deletion of your personal data.
Technical logs and analytics data are retained only for the period necessary to ensure security, performance, and website administration, unless a longer retention period is required by law.
Transfer of your Personal Data
Your information, including Personal Data, is processed at the Company’s operating offices and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of your country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.
Specific provisions for data transfers outside the EU/EEA
If we transfer your Personal Data outside the European Economic Area (EEA), we ensure a similar degree of protection is afforded to it by ensuring that adequate safeguards are implemented, such as the use of Standard Contractual Clauses (SCCs) approved by the European Commission, or ensuring the recipient country has an adequacy decision from the European Commission.
Some of our service providers, including HubSpot, may process personal data outside the EEA. Where this occurs, we rely on appropriate safeguards such as Standard Contractual Clauses approved by the European Commission.
The Company will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.
Your Data Protection Rights Under GDPR
The Company undertakes to respect the confidentiality of your Personal Data and to guarantee you can exercise your rights. Under the GDPR, you have the right to:
* Request access to your Personal Data. The right to access, update or delete the information we have on you.
* Request correction of the Personal Data that we hold about You. You have the right to have any incomplete or inaccurate information we hold about you corrected.
* Object to processing of your Personal Data. This right exists where we are relying on a legitimate interest as the legal basis for our processing, and there is something about your particular situation, which makes you want to object to our processing of your Personal Data on this ground.
* Request erasure of your Personal Data. You have the right to ask us to delete or remove Personal Data when there is no good reason for us to continue processing it.
* Request the transfer of your Personal Data. We will provide to yYou, or to a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format.
* Withdraw your consent. You have the right to withdraw your consent to using your Personal Data. If you withdraw your consent, we may not be able to provide you with access to certain specific functionalities of the service.
If you believe that our processing of your Personal Data infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. In Finland, this is the Data Protection Ombudsman (Tietosuojavaltuutetun toimisto, www.tietosuoja.fi).
You may exercise your rights of access, rectification, cancellation and opposition by contacting us. Please note that we may ask you to verify your identity before responding to such requests.
Disclosure of your Personal Data
Business Transactions
If the Company is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.
Law enforcement
Under certain circumstances, the Company may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
Other legal requirements
The Company may disclose your Personal Data in the good faith belief that such action is necessary to:
* Comply with a legal obligation
* Protect and defend the rights or property of the Company
* Prevent or investigate possible wrongdoing in connection with the service
* Protect the personal safety of users of the service or the public
* Protect against legal liability
Security of your Personal Data
The security of your Personal Data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
Children’s Privacy
Our service provides B2B services and does not address anyone under the age of 16. We do not knowingly collect personally identifiable information from anyone under the age of 16. If we become aware that we have collected Personal Data from anyone under the age of 16 without verification of parental consent, we take steps to remove that information from our servers.
Links to Other websites
Our service may contain links to other websites that we do not operate. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Changes to this Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
We will let you know via email and/or a prominent notice on our service, prior to the change becoming effective and update the “Last updated” date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy, you can contact us:
* By email: info@aspidistra.fi
